1) What is the Administration Committee?
The Administration committee contains student legislators of the College Council Legislature, the VP of Administration, and the Assistant VP of Administration. They will vote on whether or not to grant an organization a charter. The VP of Administration is in charge of overseeing the activities of the existing clubs and chartering new ones.
2) What are the types of College Council charters?
An organization may be granted either an RF or NRF charter. RF (Recommended for Funding) charters are given to clubs that have already established a clear and consistent presence on campus, with one or more active college-wide events and activities held and with a functioning club structure and exec board. NRF (Non-Recommended for Funding) charters are granted to newly budding organizations, which are at their initial stage of development. NRF charters also include groups that do not have a need for funding, and can self-generate for any costs they may incur. All NRF chartered organizations can be moved up to an RF charter once the organization has proven that is has established a presence on campus through programming and membership.
3) What are the requirements for a “Not Recommended for Funding” (NRF) charter?
All College Council chartered organizations must have the following:
1. Mission Statement: Organization must have a unique Mission Statement and a unique method of carrying it out relative to other organizations presently chartered and in good standing under the College Council.
2. Constitution: Organization must have a developed Constitution and/or Standing Rules which contain at least a list of officers, a unique mission statement, and a non discrimination clause. (Exemptions from the latter may be granted by the Administrative Committee if the inherent nature of the group requires some manner of exclusion. This exemption must be approved by the SGA Attorney General.)
3. Exec Board: Have a President, a Treasurer, and at least one other filled officer position.
4. Membership: Have at least 10 members. 2/3 of the members must be enrolled in Emory College of Arts and Sciences, and all members must be regularly enrolled Emory University students. Graduate students and faculty members do not count towards the membership.
5. Advisor: Selected and retained an appropriate advisor for your organization.
4) What are the requirements for a “Recommended for Funding” (RF) charter?
Your organization must meet the following requirements:
Charter: Organization must have fulfilled all the listed requirements of an NRF charter above, plus the following. For the reviewing Administration committee, these shall be the general criteria of an established “veteran organization” eligible for a RF chartering.
a. Sponsored at least one fully publicized, college-wide event or program
b. Worked to sufficiently fulfill the Mission Statement outlined in its Constitution. (These may be anything from events, programs, activities, fundraisers, meetings, conferences, etc. as well as maintenance of good order and activity.
c. Maintain at least $50 in self-generated funds
5) Do all clubs need a constitution?
Yes, all student organizations chartered will be required to submit a constitution. Please see the document below on how to create a constitution.
6) Who can I contact for more chartering information?
The CC Administration committee handles all student organizational chartering for the College Council. The VP of Administration is William Palmer. His email is email@example.com
7) How do I make sure my student organization maintains good standing with College Council?
Your organization must meet all of the following requirements for maintaining a charter.
1. Have the current President, Treasurer, and one additional officer registered with the Council at all times.
2. Maintain its Non-discrimination policy (unless exempted by the Administration Committee and then approved by the SGA Attorney General).
3. Work to fulfill its Mission Statement.
4. The President and Treasurer or representatives thereof must attend a bi-annual Liaison Meetings held by your assigned College Council Liaison starting from the time of receiving the NRF or RF Charter.
5. Update the Council of the election of new officers and/or any other changes in leadership.
6. Complete bi-annual re-registration on Community and inform the Vice President for Administration of its successful completion by the 1st of December in the Fall semester and the 1st of April in the Spring semester.
7. Follow through on commitments made to the College Council during legislative sessions or committee meetings.
8. Respond to communications from the Executive Board, at the discretion of the Vice President for Administration.
9. Maintain a minimum of 10 members. 2/3s of the members must be within Emory College, and all members must be regularly enrolled in Emory University.
10. Abide by the College Council Monetary Policy, including any restrictions on club spending.
11. Keep a minimum of at least $25 in self-generated funds (This requirement is ONLY for NRF Charters)
12. Keep a minimum of at least $50 in self-generated funds (This requirement is ONLY for RF Charters)
8) Can my organization ever become dechartered?
Yes, any organization, chartered under RF or NRF, shall be considered “inactive” if it fails to fulfill any of the aforementioned requirements for maintaining a charter. An inactive organization shall be notified of such status by the Vice President for Administration.
Upon such notifications, said organization shall have four weeks to fulfill the requirements or any other actions to remain active. Any organization which is inactive for more than six weeks shall have its charter revoked and all funds held in that organization’s name shall be reverted to the Council’s contingency.